Does WhenMeet.me create duplicate HubSpot contacts?
No. It searches for the contact by email first and creates one only when none exists.
HubSpot integration — bookings as HubSpot contacts and meetings
Connect HubSpot once and every booking made through your WhenMeet.me booking link finds or creates the HubSpot contact and logs a meeting on it. Reschedules and cancellations update the same meeting.
What WhenMeet.me does with HubSpot
- One-click OAuth connect from the Integrations section of /links.
- Finds the contact by email, or creates it with first and last name.
- Logs a meeting with the title, start and end time, conference link and a body with the link type, answers, notes and guests.
- Guests the invitee added are associated with the meeting as contacts too.
- Assigns the meeting to the HubSpot owner whose email matches the host, when one exists.
- Import your existing HubSpot Meetings links into WhenMeet.me booking links (needs the optional Meetings scope).
What happens when a meeting is booked, moved or cancelled
- Booked
- The contact is found by email or created, and a meeting with outcome “Scheduled” is logged and associated with it (and with any guests).
- Rescheduled
- The same meeting gets the new start and end time and the outcome “Rescheduled”.
- Cancelled
- The same meeting’s outcome is set to “Canceled”.
How to set it up
- Sign in to WhenMeet.me and open /links.
- In Integrations, click Connect next to HubSpot and approve access in HubSpot.
- Book a test meeting on your own booking link and check the contact in HubSpot.
Permissions requested
WhenMeet.me requests only the OAuth scopes it actually needs:
oauthcrm.objects.contacts.readcrm.objects.contacts.writecrm.objects.owners.readscheduler.meetings.meeting-link.read (optional, for the importer)
HubSpot integration FAQ
Can I import my HubSpot Meetings links?
Yes. With HubSpot connected (including the optional Meetings scope), the import panel on /links turns your personal HubSpot Meetings links into WhenMeet.me booking links — name, duration, buffer, booking window and form fields. Weekly hours, location and minimum notice are not copied; the preview flags them for review. Team (round-robin) links are skipped and have to be recreated as team links.
What happens when I disconnect HubSpot?
The connection is removed and WhenMeet.me revokes its HubSpot refresh token. Contacts and meetings already logged stay in HubSpot.