Can I schedule with clients on different calendar systems?
Yes. WhenMeet.me reads Google Calendar and Microsoft Outlook Free/Busy live; clients on Apple iCloud or no calendar paint their free time at /free. You can mix any of these in one meeting.
A free client scheduling tool for consultants
Consultants live across other people’s calendars: every client is a different company, a different calendar provider, often a different time zone. WhenMeet.me merges your availability with each client’s on one heat-map, so scheduling across client organizations stops being a daily email tax.
Schedule across client organizations from one place
You don’t share a domain or calendar system with your clients — and you shouldn’t have to. Paste the client’s email and WhenMeet.me reads their Google or Microsoft Free/Busy live alongside yours; a client on Apple iCloud paints their free time once at /free. Every engagement is one shareable link instead of a separate scheduling tool per client.
Across time zones, in each person’s local time
When your clients span regions, every participant sees the heat-map in their own time zone, DST-safe, and slot ranking respects business hours in each zone. Nearly a third of meetings now span multiple time zones, up 35% since 2021 (Microsoft Work Trend Index, 2025) — which for a consultant juggling several client orgs is most of the calendar.
Your busy details stay private across clients
WhenMeet.me reads Free/Busy only and never reveals event titles, attendees or which other client you’re meeting. The shared page shows aggregated free counts, so Client A never learns anything about your time with Client B — the booking just lands in both calendars with a Google Meet or Microsoft Teams link.
How WhenMeet.me helps consultants
- Merge your calendar with each client’s on one heat-map — no shared domain required.
- Schedule across client organizations and time zones from a single link.
- Free/Busy only: clients never see your other engagements or event details.
- Clients can propose an alternate time; you accept or decline in one click.
- Auto Google Meet or Microsoft Teams link — free for unlimited clients and meetings.
Start scheduling — free See how it works Mark when you’re free
Questions
Will one client see meetings I have with another client?
No. WhenMeet.me reads Free/Busy only and shows aggregated free counts. Event titles, attendees and which client you’re meeting never leave the server.
Is the client scheduling tool free for consultants?
Yes — free for unlimited clients, unlimited meetings and unlimited calendar connections, with no paid tier.
WhenMeet.me for other people
Comparing tools? See WhenMeet.me vs Calendly.