Consultants live across other people’s calendars: every client is a different company, a different calendar provider, often a different time zone. WhenMeet.me merges your availability with each client’s on one heat-map, so scheduling across client organizations stops being a daily email tax.
You don’t share a domain or calendar system with your clients — and you shouldn’t have to. Paste the client’s email and WhenMeet.me reads their Google or Microsoft Free/Busy live alongside yours; a client on Apple iCloud can add a public feed or mark free time at /free if they do not publish one. Every engagement is one shareable link instead of a separate scheduling tool per client.
When your clients span regions, every participant sees the heat-map in their own time zone, DST-safe, and slot ranking respects business hours in each zone. Nearly a third of meetings now span multiple time zones, up 35% since 2021 (Microsoft Work Trend Index, 2025) — which for a consultant juggling several client orgs is most of the calendar.
Google and Microsoft availability comes from Free/Busy requests; public iCloud feeds are parsed temporarily and only busy intervals are retained. The shared page shows aggregated free counts, so Client A never learns anything about your time with Client B — the booking just lands in both calendars with a Google Meet link (Google) or Microsoft Teams link (Teams-enabled Microsoft 365 work/school).
Start scheduling — free See how it works Mark when you’re free
Yes. Google Calendar and Outlook Free/Busy are read live, public iCloud feeds add read-only busy time, and clients who do not publish a calendar can paint free time at /free. You can mix these in one meeting.
No. The shared page shows aggregated free counts, not individual busy blocks or event details. Public iCloud feed data is parsed temporarily; Google and Microsoft availability uses Free/Busy.
Yes — free for unlimited clients and meetings with 2 integrations (e.g. two calendars); Pro is a one-time $99 lifetime upgrade for unlimited integrations.
Comparing tools? See WhenMeet.me vs Calendly.