Distributed teams lose the most time to scheduling: people are spread across companies, calendar providers and time zones. WhenMeet.me reads everyone’s real Free/Busy and shows one heat-map of when the whole team is free — in each person’s own local time zone.
Every remote teammate sees the availability heat-map in their own browser time zone, DST-safe, and slot ranking respects business hours in each person’s zone — so WhenMeet.me won’t suggest a “great” time that lands at 3 a.m. for half the team. Nearly a third of meetings now span multiple time zones, up 35% since 2021 (Microsoft Work Trend Index, 2025), so cross-zone scheduling is the default case for remote work, not the exception.
Remote teams rarely all live on one calendar. WhenMeet.me reads Google Calendar and Microsoft Outlook Free/Busy live, includes public iCloud feeds, and lets people with unpublished or unsupported calendars mark free time once at /free. It all merges into a single heat-map, so a cross-company standup or a client-plus-team call is one link instead of a thread.
Professionals lose about 3 hours a week just coordinating meetings and reschedule roughly 4 meetings a week over conflicts (Reclaim.ai Smart Meetings Trends Report, 2024). Reading real calendars instead of waiting on a poll removes that back-and-forth: the answer appears immediately, and confirming books the event with a Google Meet link (Google) or Microsoft Teams link (Teams-enabled Microsoft 365 work/school) automatically.
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Each participant sees the heat-map in their own browser time zone, DST-safe, and slot ranking respects business hours in each person’s IANA zone. You never convert times by hand, and the confirmed event is translated automatically for everyone.
Yes. WhenMeet.me is free for unlimited meetings (up to 50 participants each) with 2 integrations per person; Pro is a one-time $99 for unlimited integrations. There is no per-seat or per-host pricing.
Yes. Google Calendar and Microsoft Outlook are read live, and a participant can add a public iCloud feed as read-only busy time. People who do not publish a calendar or have no calendar can mark free time by hand at /free. All of it merges into one heat-map.
Comparing tools? See WhenMeet.me vs Calendly.