Recruiters coordinate interviews between candidates and hiring panels who sit in different companies, on different calendars, often in different time zones. WhenMeet.me lets you schedule interviews with candidates on one shared heat-map — without ever exposing your own calendar’s event details.
Candidates are outside your company and almost never on your calendar system. With WhenMeet.me you just paste their email — there is no shared domain, add-in or admin setup. The candidate sees the same availability heat-map your panel does, picks or proposes a slot, and the interview lands in everyone’s calendar with a Google Meet or Microsoft Teams link.
WhenMeet.me reads Free/Busy only — never event titles, attendees or notes — and the shared meeting page shows aggregated free counts, so a candidate never sees who on the panel is busy or with what. Your interviewers’ calendar details never leave the server, which matters when you’re coordinating across an external candidate and an internal panel.
Instead of “does Tuesday at 3 work?” threads with a candidate and three interviewers, send one link. The heat-map ranks the slots in the next two weeks that work for the whole panel and the candidate at once — and if the candidate can’t make the proposed time, they propose a better slot and you accept or decline in one click.
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Yes. Candidates open the shared link, view the heat-map, pick or propose a slot and RSVP — no account, no sign-up. They can paint their free time at /free if they have no connectable calendar.
No. WhenMeet.me reads Free/Busy only and shows the candidate aggregated free counts on the heat-map. Individual busy intervals, event titles and attendees never leave the server.
Yes — free for unlimited interviews, unlimited candidates and unlimited panel members. There is no paid tier.
Comparing tools? See WhenMeet.me vs Calendly.