when2meet is a simple availability poll — free, no sign-up, but everyone has to manually fill in their schedule. WhenMeet.me is a free when2meet alternative that reads calendar Free/Busy automatically for Google and Microsoft users, includes its own when2meet-style paint grid for everyone else, and adds a conference link on confirm.
| Feature | WhenMeet.me | when2meet |
|---|---|---|
| Pricing | Free | Free |
| Data source | Real calendar Free/Busy + manual paint grid (/free) | Manual click-to-mark grid only |
| Manual availability grid | Yes — /free, mouse + touch, saved per email | Yes |
| Conference link | Auto Meet (Google) or Teams (Teams-enabled Microsoft 365 work/school) | None — plain meeting time |
| Calendar write | Writes to host calendar + ICS invites | No calendar integration |
| Alternate-time proposals | Built in, with accept/decline | None |
| Time zones | Auto, per-viewer, DST-safe | Not covered on its About page |
| Who fills in the grid | Only people without a connected calendar | Every participant, by hand |
| Account to create | Host signs in with Google or Microsoft to book | None |
| Account for participants | None | None |
| Ads | None | Ad-supported (“Ads help to cover some of the operating costs”) |
| When calendars change | Connected calendars are re-read live (60-second cache) | The grid stays as painted until someone edits it |
| End result | Calendar event, ICS email invites and a shared meeting page | A best time you then announce and book yourself |
If you like when2meet’s click-to-paint grid, WhenMeet.me ships the same thing at /free: anyone with an email address paints the times they are free, mouse or touch, no account needed. The difference is what happens next — painted slots merge with live Google and Microsoft calendar data into one heat-map, the booking writes a real calendar event with a Meet link (Google) or Teams link (Teams-enabled Microsoft 365 work/school), and every participant automatically sees the grid in their own time zone, DST-safe.
A typical WhenMeet.me meeting mixes three companies and three providers: one person’s Google Calendar is read live, another’s Microsoft 365 is read live via Microsoft Graph, and a third includes their published iCloud feed or marks free time at /free. when2meet would make all three fill in the poll by hand.
when2meet is free, needs no account and is fast to start: name the event, pick dates and a time range, share the link, and everyone drags across the grid. Its own site offers no calendar connection, so each person copies their schedule into the grid by hand (third-party browser extensions exist to autofill it). The stalls are familiar: you wait for the last person to answer, painted answers go stale when someone’s calendar changes, and once the best time is visible you still have to create the calendar event, add a video link and email everyone.
WhenMeet.me treats the poll as a fallback rather than the main event. For anyone who has connected Google Calendar or Microsoft Outlook to WhenMeet.me, Free/Busy is read live on each request, so they never paint anything and their availability stays current. Under each name the host sees whether the data is a live calendar, marked by hand, or missing (“no data, may look free”), and can copy a personal ask-link for the missing people. Slots for the next two weeks are ranked by how many people are free, and confirming writes the event to the host’s calendar.
WhenMeet.me is the better fit when you need real cross-provider Free/Busy matching without polls or sign-ups, or a free personal or team booking link that is ready the first time you open Booking links after connecting your calendar. It is free and works for any group size.
when2meet can be a better fit if your team is already standardised on it or if you need features it offers that WhenMeet.me does not.
No. WhenMeet.me (whenmeet.me) is an independent group scheduler made by CODER AI and is not affiliated with when2meet (when2meet.com). It includes a when2meet-style paint grid, but it also reads Google and Microsoft calendars and books the meeting.
Yes, at /free. Anyone with an email address can paint free times on a two-week grid, with mouse or touch and no account. Times saved through a host’s personal link appear for that host only. The email owner can share them with everyone after confirming by email; without that link or a signed-in account, a save waits for email confirmation before anyone sees it.
No. Participants can paint availability at /free, open the meeting page, and propose another time without an account. Connecting a Google or Microsoft calendar is optional and saves them from painting.
To book, yes: the host signs in with Google or Microsoft so WhenMeet.me can read live calendars and write the event. Without signing in, the picker only shows availability people marked by hand.
No. Add the same participants by email in WhenMeet.me instead. People with a connected calendar appear automatically; send the others their ask-link to /free.
Yes. WhenMeet.me is free for unlimited meetings with up to 50 participants each and shows no ads; Pro (one-time $99) only adds more than 2 integrations.
when2meet facts from when2meet.com, when2meet About page. Prices checked 8 October 2026; may change.
Guides: Free availability poll with calendar sync · Best free scheduling tools in 2026 · Mark when you’re free