WhenMeet.me vs when2meet
when2meet is a simple availability poll — free, no sign-up, but everyone has to manually fill in their schedule. WhenMeet.me reads calendar Free/Busy automatically for Google and Microsoft users, includes its own when2meet-style paint grid for everyone else, and adds a conference link on confirm.
| Feature | WhenMeet.me | when2meet |
|---|---|---|
| Pricing | Free | Free |
| Data source | Real calendar Free/Busy + manual paint grid (/free) | Manual click-to-mark grid only |
| Manual availability grid | Yes — /free, mouse + touch, saved per email | Yes |
| Conference link | Auto Meet or Teams | None — plain meeting time |
| Calendar write | Writes to host calendar + ICS invites | No calendar integration |
| Alternate-time proposals | Built in, with accept/decline | None |
| Time zones | Auto, per-viewer, DST-safe | Single zone per event |
WhenMeet.me includes a when2meet-style grid — for free
If you like when2meet’s click-to-paint grid, WhenMeet.me ships the same thing at /free: anyone with an email address paints the times they are free, mouse or touch, no account needed. The difference is what happens next — painted slots merge with live Google and Microsoft calendar data into one heat-map, the booking writes a real calendar event with a Meet or Teams link, and every participant sees the grid in their own time zone instead of one fixed zone.
Best of both: calendars where possible, painting where not
A typical WhenMeet.me meeting mixes three companies and three providers: one person’s Google Calendar is read live, another’s Microsoft 365 is read live via Teams-capable Graph, and a third on Apple iCloud paints their free time once at /free. when2meet would make all three fill in the poll by hand.
When to pick WhenMeet.me
WhenMeet.me is the better fit when you need real cross-provider Free/Busy matching without polls, sign-ups or per-host event-type setup. It is free and works for any group size.
When to pick when2meet
when2meet can be a better fit if your team is already standardised on it or if you need its specific commercial features (paid tiers, sales workflows, embedded routing).