Doodle is the familiar way to coordinate a group by asking people to vote or mark times. WhenMeet.me is built for the cases where you can read availability first: Google and Microsoft calendars load live, everyone else marks free time by hand, and the group overlap appears on one heat-map.
| Feature | WhenMeet.me | Doodle |
|---|---|---|
| Pricing | Free, unlimited meetings (2 integrations); Pro lifetime $99 | Free tier limited, ads on free tier |
| Data source | Live Free/Busy + optional manual marking | Poll responses; when creating a Group Poll, Smart Suggestions proposes 3 times from the organizer’s calendar and invitee calendars visible from it |
| Time to result | Often immediate when calendars are connected | Depends on how quickly people vote |
| Calendars supported | Google + Microsoft connected; public iCloud read-only; other calendars via manual marking | Google, Microsoft, Apple (optional) |
| Free plan scope | Unlimited meetings, up to 50 participants each | One Group Poll, one Booking Page, one 1:1, up to 3 Sign-up Sheets (20 sessions each) |
| Paid plans | Pro lifetime: $99 one-time for unlimited integrations — no subscription | Pro USD 11 per seat/month billed annually; Team $16 per user/month billed annually or $21 monthly (2–5 seats) |
| Ads | None | On the Free plan; paid plans promise “No ads for organizers or participants” |
| Video conferencing | Google Meet link (Google) or Microsoft Teams link (Teams-enabled Microsoft 365 work/school) on confirm | Zoom, Microsoft Teams and Webex integrations on Pro |
| Reminders and poll deadlines | Booking reminder emails; no poll deadlines | Pro: deadlines, reminders, hide participants |
| Account to book | Host signs in with Google or Microsoft; guests need no account | Organizer account for plan features |
A Doodle Group Poll works by proposing a handful of times and waiting for every participant to vote. That is fine when nobody’s calendar can be read, but it means the organizer chases stragglers and the answer is only as fresh as the last vote. Doodle’s Smart Suggestions can propose 3 starting times from the organizer’s calendar and invitee calendars visible from it, but invitees still vote. WhenMeet.me flips the order: for anyone who has connected Google Calendar or Microsoft Outlook, it reads Free/Busy live and those people never fill anything in. Only participants without a connected calendar paint their free time once on the two-week grid at /free. The ranked slots appear as soon as the data is there, and reloading the picker picks up new responses and calendar changes.
Doodle’s Free plan includes one Group Poll; unlimited Group Polls, reminders, deadlines and Zoom/Teams/Webex integrations sit on the paid Pro plan, and paid plans are the ones that drop ads. WhenMeet.me has no subscription at all: unlimited meetings with up to 50 participants each, with no ads, and 2 integrations on the Free plan (a one-time $99 Pro plan lifts that). It offers personal and team booking links with reminder emails, but no poll deadlines or sign-up sheets.
WhenMeet.me is the better fit when you need real cross-provider Free/Busy matching without polls or sign-ups, or a free personal or team booking link that is ready the first time you open Booking links after connecting your calendar. It is free and works for any group size.
Doodle can be a better fit if your team is already standardised on it or if you need features it offers that WhenMeet.me does not.
Yes. WhenMeet.me is free for unlimited meetings with up to 50 participants each, with no ads; the only paid option is a one-time $99 Pro plan for more than 2 integrations. Doodle’s Free plan includes one Group Poll; unlimited Group Polls are on its paid Pro plan.
Only if WhenMeet.me cannot read their calendar. People who have connected Google Calendar or Microsoft Outlook to WhenMeet.me are read live. Everyone else paints their free time once on the /free grid, with no account needed.
Booking links send reminder emails, but group scheduling has no poll deadlines or reminder emails for people who have not marked their time. The host sees which participants have no data and can copy a personal ask-link for each of them.
No. When you confirm a slot it can attach a Google Meet link (Google account) or a Microsoft Teams link (Teams-enabled Microsoft 365 work or school account), or no link at all.
Doodle facts from Doodle plans and pricing, Doodle Team plan benefits and pricing, Doodle Sign-up Sheet limits for free accounts (checked 28 October 2026), Doodle Smart Suggestions (updated 28 September 2026). Prices checked 8 October 2026; may change.
Guides: Free availability poll with calendar sync · Best free scheduling tools in 2026 · Mark when you’re free