Is there a when2meet with Google Calendar sync?
Yes. WhenMeet.me fills the availability grid from Google and Microsoft calendars and still lets people without a connected calendar paint their times.
Best when2meet alternatives (2026)
The best when2meet alternative in 2026 for people who use Google or Outlook is WhenMeet.me, which keeps the heat-map grid but fills it from calendars and sends the invite. Rallly and Doodle are the closest no-calendar replacements for simple date polls.
- WhenMeet.me — when2meet users who want the same grid filled from real calendars
- Rallly — clean, open-source date polls without accounts
- Doodle — polls that non-technical participants already know
- Zoom Scheduler — Zoom users wanting free unlimited polls
- Zcal — free polls plus personal booking links
- SavvyCal — professionals who want polls and calendar overlay
- Calendly — teams already standardised on Calendly
How we ranked
People leave when2meet for calendar sync, invites and a way back to the event. We ranked alternatives on those three, plus free-plan limits and whether voters need an account. Disclosure: this list is published by WhenMeet.me, which appears in it. We rank on the stated criteria using each vendor’s own pricing and documentation pages (linked under every entry, checked 2026-10-12) and list real drawbacks for every product, including our own.
- Keeps when2meet’s no-account simplicity
- Calendar sync instead of hand-painting
- Sends an invite once a time is picked
- Free plan limits
- Heat-map or grid view
Last checked against each vendor’s official pages (linked under every entry). Prices and plans change; check the vendor before you buy. WhenMeet.me is our own product and is ranked with the same criteria.
The ranking
1. WhenMeet.me
Best for: when2meet users who want the same grid filled from real calendars
- Free plan
- Free, no paid tier: booking links, team links (round-robin or everyone-free), reminder emails, CRM hooks, group heat-map
- Paid from
- No paid plan
Pros
- Personal booking link is ready the first time you open Booking links after connecting a Google or Microsoft calendar
- Team links (round-robin “anyone” or “everyone must be free”) at no cost
- HubSpot, Salesforce, Pipedrive, Slack and signed webhooks without a paid seat
- Reads Google and Outlook free/busy into one shared heat-map; people without a connected calendar paint their free times
Cons
- No payments, routing forms, SMS reminders or native Zoom links
- Google and Microsoft use live Free/Busy; public iCloud feeds are read-only; manual marking remains available
- Younger product with a much smaller integration catalogue than the market leaders
Verdict: The most direct upgrade: same heat-map idea, calendar sync and Meet/Teams invites, still free; heavier than when2meet if nobody connects a calendar.
Sources: whenmeet.me, whenmeet.me · checked
2. Rallly
Best for: clean, open-source date polls without accounts
- Free plan
- Free: up to 3 open polls, 30-day retention, unlimited participants
- Paid from
- $6/mo billed annually, Pro
Pros
- Open source and self-hostable (Docker)
- No login needed to vote
- API and webhooks on Pro
Cons
- Polls only — no booking links
- Free plan caps at 3 open polls with 30-day retention
Verdict: The best no-calendar alternative; free caps at 3 open polls.
Sources: rallly.co · checked
3. Doodle
Best for: polls that non-technical participants already know
- Free plan
- Free: group polls, a booking page, sign-up sheets (with ads)
- Paid from
- $11/mo billed annually ($15 monthly), Pro
Pros
- The best-known group poll — participants recognise it
- Polls, booking page and sign-up sheets in one tool
Cons
- Free shows ads
- Calendar sync and vote reminders are Pro features
- Team plan from $16/user/mo annual
Verdict: Familiar, but ads on free and calendar sync on Pro.
Sources: help.doodle.com, help.doodle.com · checked
4. Zoom Scheduler
Best for: Zoom users wanting free unlimited polls
- Free plan
- Free (Scheduler Basic): 1 booking page, 1 calendar, unlimited meeting polls
- Paid from
- See vendor pricing
Pros
- Unlimited meeting polls on free
- Natural add-on for teams already on Zoom
Cons
- Free: one page and one calendar, no automated reminders
- Round-robin and routing only on Teams and up
- CRM integrations immature (Salesforce listed as “coming soon”)
Verdict: Free polls inside Zoom; one booking page on free.
WhenMeet.me vs Zoom Scheduler →
Sources: zoom.com · checked
5. Zcal
Best for: free polls plus personal booking links
- Free plan
- Free: unlimited links and calendar connections, meeting polls
- Paid from
- See vendor pricing
Pros
- Generous free plan (“99% of features free”)
- Free meeting polls alongside booking links
Cons
- Team and round-robin features are paid
- No native CRM integrations found
- Paid prices are not published in a verifiable form
Verdict: Generous free plan for organisers who also take bookings.
6. SavvyCal
Best for: professionals who want polls and calendar overlay
- Free plan
- No free plan (free trial, 30-day money-back)
- Paid from
- $10/user/mo billed annually, Basic
Pros
- Recipients can overlay their own calendar on your availability
- Round-robin, collective links, polls, HubSpot, API and webhooks on the cheapest tier
Cons
- No free plan
- Branding removal and custom domains only on Premium ($17/user/mo annual)
Verdict: Excellent UX, but no free plan.
Sources: savvycal.com, docs.savvycal.com · checked
7. Calendly
Best for: teams already standardised on Calendly
- Free plan
- Free: 1 event type, 1 calendar connection
- Paid from
- $10/seat/mo billed annually ($12 monthly), Standard
Pros
- Market leader with a broad integration catalogue
- Routing forms, workflows and Salesforce/HubSpot routing on Teams
- Mobile app and browser extension
Cons
- Free plan is limited to 1 event type and 1 calendar, without reminders or webhooks
- Round-robin starts on Teams ($16/seat/mo annual, $20 monthly)
- No native Pipedrive integration (third-party apps only)
Verdict: Meeting polls next to Calendly’s booking links.
Sources: calendly.com · checked
Comparison table
| Feature | WhenMeet.me | Rallly | Doodle | Zoom Scheduler | Zcal | SavvyCal | Calendly |
|---|---|---|---|---|---|---|---|
| Calendar sync | Google + Microsoft, free | No | Pro | Yes | Yes | Yes | Yes |
| Heat-map grid | Yes | No (poll) | No (poll) | No (poll) | No (poll) | No (poll) | No (poll) |
| Free plan | Yes | 3 open polls | Yes, with ads | Yes | Yes | No | Yes |
Frequently asked questions
What is the closest free alternative to when2meet?
For a no-account poll, Rallly. For the same heat-map with calendar data, WhenMeet.me.
Does when2meet send calendar invites?
No. when2meet has no booking or invite step; tools like WhenMeet.me and Doodle turn the chosen time into an invite.
Do I need an account to use these when2meet alternatives?
Rallly and Doodle voters do not. WhenMeet.me participants can paint availability without an account; the organiser connects a calendar to send invites.