Can WhenMeet.me schedule an all-hands across many time zones?
Yes. Each participant sees the heat-map in their own time zone, DST-safe, and ranking respects business hours per zone so you avoid slots that punish a whole region.
A free all-hands meeting scheduler for remote companies
Company-wide all-hands are the hardest meetings to schedule: dozens of people, multiple time zones, mixed Google and Microsoft calendars. WhenMeet.me overlays everyone’s real Free/Busy on one heat-map so ops or the exec assistant can lock a remote all-hands that actually works — without a Doodle poll.
One heat-map for the whole company
Invite the leadership team, department leads or the full headcount by email. WhenMeet.me reads Google Calendar and Microsoft Outlook Free/Busy live and ranks slots that maximize attendance. Contractors and partners without a connectable calendar paint free time at /free and still land on the same map.
Respect every time zone, not just HQ
Each participant sees the heat-map in their own browser time zone, DST-safe, and slot ranking respects business hours in each person’s zone — so you don’t “find” a great all-hands that starts at 5 a.m. for APAC. Nearly a third of meetings now span multiple time zones (Microsoft Work Trend Index, 2025); for a remote all-hands that is the default case.
Confirm once, Meet or Teams link included
When you pick the slot, WhenMeet.me books the event and can attach a Google Meet or Microsoft Teams link automatically. No second pass in Calendar to add the conference, and no waiting days for a poll to close while calendars fill up.
How WhenMeet.me helps remote all-hands
- Overlay company-wide Free/Busy to find an all-hands slot that maximizes attendance.
- Cross-time-zone heat-map in each person’s local zone (DST-safe).
- Mix Google, Microsoft and hand-painted /free availability on one link.
- One-click Google Meet or Microsoft Teams conference on confirm.
- Free for unlimited all-hands and participants — no per-seat pricing.
Start scheduling — free See how it works Mark when you’re free
Questions
Is there a participant cap for company-wide meetings?
No. WhenMeet.me is free for unlimited meetings with up to 50 participants each with no per-seat pricing.
Do people need to install anything before the all-hands?
No. Guests open the shared link in the browser. Connecting Google or Microsoft is optional; anyone can paint free time at /free instead.
WhenMeet.me for other people
- WhenMeet.me for remote teams
- WhenMeet.me for recruiters
- WhenMeet.me for consultants
- WhenMeet.me for students
- WhenMeet.me for board meetings
- WhenMeet.me for nonprofit boards
Comparing tools? See WhenMeet.me vs Doodle.