Board meetings fail when directors sit on different companies’ calendars, in different time zones, and the only “tool” is a long email thread. WhenMeet.me overlays everyone’s real Free/Busy on one heat-map so you can schedule a board meeting that actually reaches quorum — without exposing anyone’s private calendar details.
Paste each director’s email and WhenMeet.me reads Google Calendar and Microsoft Outlook Free/Busy live. The heat-map ranks slots in the next weeks that work for the whole board at once — so the chair stops asking “does Tuesday at 3 work?” and the pack goes out with a confirmed time.
Board packs and other engagements stay confidential. WhenMeet.me reads Free/Busy only — never event titles, attendees or notes — and the shared page shows aggregated free counts. A director never sees what another director is busy with; they only see when the board can meet.
Independent directors rarely share your Workspace domain. Mix Google, Microsoft and anyone who paints free time at /free on one link. Each person sees the heat-map in their own local time zone, DST-safe, and confirming books the event with a Google Meet or Microsoft Teams link automatically.
Start scheduling — free See how it works Mark when you’re free
Yes. WhenMeet.me reads Google Calendar and Microsoft Outlook Free/Busy live; anyone on Apple iCloud or no connectable calendar paints free time at /free. All of it merges into one heat-map.
No. WhenMeet.me reads Free/Busy only and shows aggregated free counts. Event titles, attendees and who you are meeting never leave the server.
Yes — free for unlimited board meetings, unlimited directors and unlimited calendar connections. There is no paid tier.
Comparing tools? See WhenMeet.me vs Calendly.