Free scheduling for nonprofit boards

Nonprofit boards are volunteer-heavy, cross-organization and chronically hard to schedule. WhenMeet.me gives the executive director or board chair one free heat-map of when every director is free — without buying seats in a paid scheduling product or exposing anyone’s private calendar.

Find a time Get your booking linkFree · guests never sign up

Your directors have day jobs at other organizations. Paste their emails and WhenMeet.me reads their Google or Microsoft Free/Busy live; a director without a connectable calendar paints free time once at /free. One link replaces the spreadsheet of “maybe Tuesdays.”

No per-seat pricing for mission-driven orgs

Paid scheduling tools bill per host or per seat — painful when the board is unpaid and the budget is tight. WhenMeet.me is free for unlimited meetings (up to 50 participants each), directors and calendar connections, so a small nonprofit gets the same tool a funded company would pay for.

Privacy that fits fiduciary duty

Directors’ day-job calendars stay private. Google and Microsoft availability uses Free/Busy; public iCloud feed data is parsed temporarily and only busy intervals are retained. The shared board page shows aggregated availability, not event titles or other engagements.

How WhenMeet.me helps nonprofit boards

Coordinate volunteer directors across organizations on one free heat-map.
No per-seat or per-host pricing — free for unlimited board meetings.
Day-job calendar details never appear on the shared page.
Directors can propose an alternate slot; the chair accepts or declines in one click.
Auto Google Meet or Microsoft Teams link when you confirm.

Start scheduling — free See how it works Mark when you’re free

Questions

Do nonprofit board members need paid seats?

No. WhenMeet.me is free for unlimited directors, meetings (up to 50 participants each) and calendar connections — there is no paid tier.

Can directors without a work calendar still participate?

Yes. Anyone can paint free time at /free with just an email address. Connected Google and Microsoft calendars merge onto the same heat-map.

Will my employer calendar details show to other board members?

No. The shared page shows aggregated free counts, not event details. Google and Microsoft availability uses Free/Busy; public iCloud feed data is parsed temporarily and discarded after busy intervals are calculated.

WhenMeet.me for other people

Comparing tools? See WhenMeet.me vs Doodle.