# WhenMeet.me — Full Site Content > Machine-readable Markdown export of all public pages on WhenMeet.me. > URL: https://whenmeet.me/site.md --- ## https://whenmeet.me/ # WhenMeet.me — One Platform. Schedule. Meet. Summarize. Find when everyone can meet instantly. Free scheduling with calendar sync, video calls, and AI notes. ## Core value proposition - Cross-organization calendar sync (Google, Microsoft, Apple) - Free forever for early adopters - Built-in video conferencing - AI meeting summaries - Personal scheduling links - End-to-end encrypted meetings - Developer-ready API and AI agents ## Hero highlights - "Schedule Meetings Across Companies. Actually Free." - "The only platform that syncs calendars across organizations." - "No credit card required." ## Product capabilities ### Cross-Org Calendar Sync Schedule across different companies and mixed calendar providers. ### Smart Scheduling Personal booking pages, group scheduling, and availability matching. ### Video + AI Summaries Run the meeting and get AI-generated follow-up notes from one platform. ## Launch offer / pricing ### Founding Member — $0/forever - Unlimited one-on-one meetings - Unlimited group meetings - Up to 10 participants per meeting - Personal scheduling link - Scheduling between organizations - Built-in video conferencing - Built-in AI call summarization (coming soon) - No credit card required ## Competitor comparison (homepage) | Feature | WhenMeet.me | Calendly | Google Appointments | Doodle | |---|---|---|---|---| | Group Scheduling* | Yes | No | No | No | | Built-in Video Conferencing | Yes | No | Yes | No | | End-to-End Encrypted Group Meetings | Yes | No | No | No | | AI Meeting Summaries | Yes | No | No | No | | Developer-Ready API & AI Agents | Yes | No | No | No | | Cross-Organization & Cross-Platform Scheduling* | Yes | No | No | No | | Personal Scheduling Links | Yes | Yes | Yes | No | \* Others lack automatic group scheduling with cross-organization calendar synchronization. ## Homepage FAQ ### How does WhenMeet.me work? WhenMeet syncs with calendars and finds common availability across participants (including different organizations). Create an event, add participants, schedule, meet, and receive an AI summary. ### Is WhenMeet.me free to use? Yes. Free for early adopters with lifetime access to premium features. ### How is it different from Calendly, Doodle, and When2meet? WhenMeet combines cross-organization calendar sync, video conferencing, and AI summaries in one platform. ### Which calendar services are supported? Google Calendar, Microsoft 365 Calendar, and Apple Calendar. --- ## https://whenmeet.me/calendly-alternative # Free Calendly Alternative Cross-organization calendar sync, built-in video calls, and AI meeting summaries in one free platform. ## Why teams choose WhenMeet over Calendly - Cross-org calendar sync (unique) - Completely free for early adopters - Built-in video calls - AI meeting summaries ## Comparison table | Feature | WhenMeet | Calendly | Supercal | Cal.com | Doodle | |---|---|---|---|---|---| | Price | Free | $12/mo per seat | $12/mo (free limited) | Free self-hosted / $15/mo cloud | $6.95/mo | | Cross-Org Calendar Sync | Yes | No | No | No | No | | Built-in Video Calls | Yes | No | No | No | No | | AI Meeting Summaries | Yes | No | No | No | No | | Group Scheduling | Yes | No | Yes | Yes | Yes | | Personal Scheduling Links | Yes | Yes | Yes | Yes | No | | Custom Branding | Yes | Yes | Yes | Yes | No | | Google Calendar | Yes | Yes | Yes | Yes | Yes | | Microsoft 365 Calendar | Yes | Yes | Yes | Yes | Yes | | Apple Calendar | Yes | No | No | No | No | | Open Source | No | No | No | Yes | No | | End-to-End Encrypted Meetings | Yes | No | No | No | No | ## Switch from Calendly in 30 seconds 1. Sign in with Google, Microsoft, or Apple. 2. Add participants (including other organizations). 3. Schedule, run the call, and receive AI notes. ## FAQ ### Is WhenMeet really free? Yes, including premium features for early adopters. ### How does it compare to Calendly? WhenMeet includes cross-org sync, built-in video, and AI summaries for free. ### Does it support video calls? Yes, built-in end-to-end encrypted video conferencing. ### Does it support mixed organizations and calendars? Yes, across Google, Microsoft, and Apple. --- ## https://whenmeet.me/when2meet-alternative # The Modern When2Meet Alternative Same simplicity as When2Meet with modern scheduling features. ## Why teams upgrade from When2Meet - Automatic calendar sync - Built-in video calls - Cross-organization scheduling - AI meeting summaries - Mobile-friendly design - Free and simple onboarding via OAuth ## Comparison table | Feature | WhenMeet | When2Meet | Doodle | Calendly | |---|---|---|---|---| | Calendar Sync | Yes | No | Paid | Yes | | Built-in Video Calls | Yes | No | No | No | | Mobile-Friendly | Yes | No | Yes | Yes | | Group Scheduling | Yes | Yes | Yes | No | | Cross-Org Calendar Sync | Yes | No | No | No | | AI Meeting Summaries | Yes | No | No | No | | No Account Required | OAuth sign-in | Yes | No | No | | Free Tier | Free | Free | $6.95/mo | $12/mo | ## Key upgrade points - Stop painting availability grids manually. - Schedule and host calls in one place. - Coordinate across organizations and calendar providers. - Get AI summaries with action items. ## FAQ ### What is When2Meet? A simple shared availability grid tool; no calendar sync, video, or modern mobile UX. ### Is WhenMeet free like When2Meet? Yes, free for early adopters. ### Is a separate account required? No separate account; sign in with Google/Microsoft/Apple. ### Does it support group scheduling and Outlook/Google? Yes, including Google, Microsoft 365/Outlook, and Apple Calendar. --- ## https://whenmeet.me/doodle-alternative # WhenMeet.me vs Doodle: Free Scheduling Without Ads A Doodle alternative focused on no ads, no paywalls, and modern meeting workflow. ## Why users switch from Doodle - No ads - No paywalls for core features - Built-in video calls ## Feature comparison | Feature | WhenMeet.me | Doodle | |---|---|---| | Group Scheduling | Yes | Yes | | Calendar Sync (Google, Microsoft, Apple) | Yes | Paid only | | Built-in Video Calls | Yes | No | | AI Meeting Summaries | Yes | No | | No Account Required to Vote | Yes | Yes | | Ad-Free Experience | Yes | No | | Cross-Organization Scheduling | Yes | No | | Unlimited Polls (Free) | Yes | No | | Custom Branding | Coming soon | Paid only | | Personal Scheduling Links | Yes | Paid only | | End-to-End Encryption | Yes | No | | API Access | Yes | Paid only | ## Pricing comparison | Plan | WhenMeet.me | Doodle | |---|---|---| | Free | Unlimited meetings, video, AI summaries | 1 booking page, ads, limited polls | | Pro | Free (Founding Members) | $6.95/mo | | Team | Free (Founding Members) | $8.95/mo per user | | Enterprise | Contact us | Custom pricing | ## Doodle pros and cons (as presented) ### Doodle strengths - Established brand - Simple poll scheduling - Participant sign-up not required - Multi-language support ### Doodle limitations - Ad-heavy free plan - Paid calendar sync - No built-in video - No AI summaries - Limited free polls - No cross-org scheduling - No end-to-end encryption ## FAQ ### Is WhenMeet.me really free? Yes, free for Founding Members with core capabilities included. ### Can participants vote without creating an account? Yes. ### Does WhenMeet.me include video calling? Yes, built-in HD video conferencing. --- ## https://whenmeet.me/free-scheduling-tools # Top 10 Free Scheduling Tools 2026 (No Credit Card Required) Curated ranking of tools with focus on genuinely usable free tiers. ## Definition of "free" Tools must be usable without a credit card and without time-limited trials. ## Ranked list 1. **WhenMeet.me** — All-in-one meeting platform. Free (Founding Members). Group scheduling, calendar sync, video calls, AI summaries, links, E2E encryption. 2. **When2meet** — Simple availability finder. Free. Poll-style availability grid. 3. **Calendly (Free Plan)** — Appointment booking. Free (1 event type). 4. **Cal.com (Free Plan)** — Open-source scheduling. Free self-hosted / limited hosted free plan. 5. **Doodle (Free Plan)** — Group polls. Free with ads. 6. **Google Calendar Appointment Slots** — Built-in feature (Workspace context). 7. **Microsoft Bookings** — Included with Microsoft 365. 8. **Rallly** — Open-source meeting poll tool. 9. **SavvyCal (Free Plan)** — Personalized scheduling links, limited free tier. 10. **Reclaim.ai (Free Plan)** — AI calendar assistant, limited and not primarily a meeting scheduler. ## Feature matrix highlights | Feature | WhenMeet | When2meet | Calendly | Cal.com | Doodle | Google | Microsoft | Rallly | SavvyCal | Reclaim | |---|---|---|---|---|---|---|---|---|---|---| | Group Scheduling | Yes | Yes | No | Yes | Yes | No | No | Yes | No | No | | Calendar Sync | Yes | No | Yes | Yes | No | Yes | Yes | No | Yes | Yes | | Video Calls | Yes | No | No | No | No | No | No | No | No | No | | AI Features | Yes | No | No | No | No | No | No | No | No | Yes | | No Sign-up for Guests | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No | | Scheduling Links | Yes | No | Yes | Yes | No | Yes | Yes | No | Yes | No | | No Ads | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | | Mobile Friendly | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | ## FAQ ### What is the best free scheduling tool in 2026? WhenMeet.me is presented as the top pick due to combined scheduling, video, and AI features. ### Is there a free Calendly alternative? Yes, including WhenMeet.me and self-hosted Cal.com. ### Are free tools safe? Depends on provider; review privacy and security practices before connecting calendars. --- ## https://whenmeet.me/best-meeting-schedulers # Best Meeting Scheduling Tools 2026: Complete Ranking Ranking based on features, pricing, usability, and privacy/security. ## Quick ranking summary 1. **WhenMeet.me** — 9.5/10 — Free (Founding Members) 2. **Calendly** — 8.0/10 — Free limited / $10–$16/mo 3. **Doodle** — 6.5/10 — Free with ads / $6.95–$8.95/mo 4. **When2meet** — 6.0/10 — Free 5. **Cal.com** — 7.5/10 — Free self-hosted / $12–$25/mo 6. **SavvyCal** — 7.0/10 — Free limited / $12–$20/mo 7. **Reclaim.ai** — 7.0/10 — Free limited / $8–$18/mo 8. **Chili Piper** — 7.0/10 — $15–$30/mo per user ## Review notes by tool ### 1) WhenMeet.me - Pros: free, cross-org sync, built-in HD video, AI summaries, scheduling links, E2E encryption, ad-free. - Cons: newer platform, smaller legacy user base. - Verdict: best all-in-one free option. ### 2) Calendly - Pros: polished 1:1 booking, strong integrations. - Cons: limited free tier, no built-in video, no AI summaries, costly team pricing. ### 3) Doodle - Pros: simple group polls. - Cons: ads, paid calendar sync, limited free tier, no video/AI. ### 4) When2meet - Pros: simple and free. - Cons: dated UI, no integrations/video/AI. ### 5) Cal.com - Pros: open source, flexible. - Cons: setup complexity, higher hosted pricing, no built-in video/AI. ### 6) SavvyCal - Pros: personalized booking UX. - Cons: restricted free plan, no video/AI. ### 7) Reclaim.ai - Pros: strong AI calendar management. - Cons: Google-focused, not a full meeting scheduler. ### 8) Chili Piper - Pros: enterprise sales routing and CRM workflows. - Cons: no free plan, expensive, overkill for many teams. ## Ranking criteria - Features - Pricing/value - Ease of use - Privacy/security --- ## https://whenmeet.me/privacy # Privacy Policy Last updated: dynamic date shown on page. ## Introduction WhenMeet.me describes how it collects, uses, and safeguards data for scheduling services. ## Information collected ### Personal information - Email address (authentication and participation) ### Calendar information - Busy/free availability status only - Event preferences and votes - Meeting scheduling data Important: policy states event names, descriptions, locations, and participant details from calendar events are not imported/stored. ### Authentication data - OAuth tokens - Session data ## Use of information - Provide and maintain service - Feature operation and support - Service improvement and technical issue resolution ## Calendar access policy - Read calendar availability - Create events on confirmation - Do not modify/delete existing events - Do not share calendar data with other users ## Data sharing and third parties - Interacts with Google, Microsoft, Apple only for core functionality - States no third-party transfer/sale for marketing - Uses infrastructure providers (e.g., hosting/Redis) - May disclose if legally required - States calendar-provider API data is not used to train generalized AI/ML models ## Security and retention - Encryption in transit (SSL/TLS) - Secure token handling - Restricted data access - Retention limited to service needs - Deletion requests supported via support ## User rights - Access, correction, deletion - Consent withdrawal - Data export ## Policy changes and contact Policy may be updated; support page is contact path. --- ## https://whenmeet.me/support # Support We're here to help. The support page embeds a Google Form for submitting requests. - Support form URL: - https://docs.google.com/forms/d/e/1FAIpQLSdsEZymIiikp1-PlWu8H2LGZXQghNaIKSJk2jn4BgRcq4epkw/viewform?embedded=true --- ## https://whenmeet.me/blog/free-scheduling-tools-2026 # Best Free Scheduling Tools in 2026: A Complete Guide - **Date:** 2026-02-10 - **Author:** WhenMeet Team - **Description:** Comparison of free scheduling tools including WhenMeet, Calendly, Cal.com, Doodle, When2Meet, and Google Calendar. ## What to look for in a free scheduling tool - Calendar integration - Ease of use - Cross-organization scheduling - Built-in video - Real free pricing (not trial-driven) ## Tool reviews ### 1) WhenMeet Best for all-in-one scheduling + video; cross-org sync, built-in video, AI summaries. ### 2) When2Meet Best for quick group polls; simple and free but manual and limited. ### 3) Calendly (Free Tier) Good booking UX but free plan is constrained (one event type/calendar). ### 4) Cal.com Great for open-source flexibility; more technical setup. ### 5) Doodle Usable for polls; free tier has ads and limitations. ### 6) Google Calendar Appointment Scheduling Convenient for Google-centric workflows; limited cross-platform support. ## Final guidance - Choose **WhenMeet** for full workflow (scheduling + meeting + follow-up) in one free tool. - Choose **When2Meet** for simple one-off coordination. - Choose **Calendly** for polished single-event booking. - Choose **Cal.com** for developer-centric customization.